A workplace inspection can make any business owner nervous, but with the right approach, it doesn’t have to become a nightmare.
In this article, we’ll explain what it is, what documents you need to prepare, and how Legal Allies can help you come out on top.
What is a workplace inspection?
A workplace inspection is an official administrative action aimed at verifying compliance with labor, Social Security, and occupational risk prevention regulations within a company.
It may be:
- Scheduled: As part of an annual inspection plan.
- Initiated by a complaint: Usually from an employee or a labor union.
- Random: Especially in high-risk sectors like hospitality, construction, or agriculture.
What does a workplace inspection cover?
Inspectors may request:
- Employment contracts.
- Proof of Social Security registration.
- Payroll and working hours records.
- Occupational health and safety documentation.
- Evidence of compliance with equality and work-life balance regulations.
They can also interview employees, inspect the facilities, and request formal statements.
How should you act during a workplace inspection?
If your company receives an inspection, follow these tips:
- Stay calm and cooperate at all times.
- Provide access to the required documentation.
- Don’t obstruct the process or hide information—this could increase potential penalties.
- Ask for a written visit report documenting the inspection’s findings.
Important: Cooperating doesn’t mean admitting guilt, but it does show goodwill.
How can Legal Allies help you during a workplace inspection?
At Legal Allies, we support you before, during, and after any workplace inspection:
- We review your current legal situation to detect any non-compliance risks.
- We provide real-time legal guidance during the inspector’s visit.
- We draft legal appeals if a violation report is issued.
- We negotiate sanctions to reduce economic and reputational damage.
With Legal Allies by your side, an inspection becomes less of a threat—and more of an opportunity to improve and safeguard your business.
